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For AI agents: a documentation index is available at https://docs.coverbase.com/llms.txt. This page is also available in markdown by appending .md to the URL.
This guide is part of the User Guides collection. Share it with your suppliers. For the settings behind it, see Centralized supplier portal.
Your customer has given you one page for everything they have open with you. This is what is on it.

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Getting in

You do not have a password. Two ways in:
1

From an email they sent you

Open the link. It signs you in and lands you on the portal.
2

From the portal itself

Go to the address your customer gave you and enter your work email. A sign-in link arrives in your inbox.
The reply never says whether your address is on a supplier list, so you cannot tell from it whether you were expected. If no link arrives, ask whoever invited you. If you work with several Coverbase customers, one address covers all of them, and the first screen asks which one you want. After that, the account menu at the bottom of the left rail lists them under Your customers, with how many requests each has open, so you can move between them without going back to that screen. If your company uses Coverbase for its own supplier reviews, the same menu has a Coverbase dashboard section that opens your workspace, and so does the menu under your address at the top right of the first screen. From your workspace, the switcher at the top left of the navigation lists your customers’ portals under Supplier portals.
Opening a link addressed to a colleague signs you in as them. On a shared machine, sign out from the account menu at the bottom of the left rail when you are done.

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What is on the page

Home

What is due soonest, and what is waiting on your customer rather than on you.

Requests

Everything open, grouped by kind. Each row shows its reference, what it is, and when it is due.

Messages

One thread per request, shared with your customer’s team. A dot marks a thread with something you have not read.

Documents

What you have uploaded and what you have sent. Download anything back. Only a file you uploaded and have not submitted can be removed.

Team

Who at your company can open this portal, and who owns each piece of work.

Profile

What this customer holds about you, and what you may change. Only if they have switched it on.
An Obligations section appears if your customer publishes findings to you.

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Your team

The first person to sign in becomes the owner. An owner can:
  • Invite colleagues, as owner or contributor
  • Assign any request to a colleague, who is emailed about it
  • Approve or decline a colleague who asks for access
  • Remove someone
A contributor can do the work but cannot change who is on the team. If a colleague reaches the portal before being invited and their email shares your domain, they can ask. The owner decides, and they are emailed either way.
Some requests are marked confidential and are visible only to the people named on them. They do not appear in your list until somebody names you.

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Keeping your details current

If your customer has switched the Profile section on, it shows what they hold about you: bank accounts, addresses, tax registrations, diversity records and the legal entities you trade with. Bank and tax identifiers are shown as the last four digits only. That is deliberate. You already have the full number, and if you are changing it you are typing a new one. Each section is in one of three states:

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When your customer asks you to update something

Your customer can send you a request to update specific details. You get an email with a link to your Profile page, and the request shows at the top of the page with the sections it covers and the date it is due.
The supplier portal profile page with an update request banner and a note from the customer on the bank accounts section.

A request at the top of the profile page, and your customer's note on the section it is about.

  • Change a bank account or Change an address: choose the one you are replacing, then enter the new details.
  • This is still correct: tells your customer a section needs no change.
  • Contacts: mark people to remove and add new ones. Your customer reviews these before they take effect.
  • Your company name is shown with a lock. Only your customer can change it.
When you have finished, click Send update to your customer. The sections they asked about close for editing once you send.

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Proposing a change

Open the section, fill the form, submit. The form asks for the fields your country uses, and checks them as you type. A bank account change does not take effect until your customer approves it, and they keep paying your current account until they do. Other updates, such as a new address or tax registration, take effect as soon as you submit them. The Changes tab lists what is waiting on your customer, what they decided, and the reason if they declined it.
Coverbase will never email you asking you to confirm bank details by replying. A change to where you are paid is made here, on the portal, and it is reviewed by a person at your customer before anything moves.

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Starting something yourself

If your customer offers it, Submissions lets you start a request rather than wait to be asked: reporting a security incident, sending a renewed insurance certificate, notifying a change of control. What you start gets a reference number and lands in their queue like anything else.

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Answering a long questionnaire

A questionnaire with sections shows each one as a card with an answered count. When you finish a section, it folds and the next unfinished section opens, so you can keep going without hunting for it. Expand all sections at the top opens every section at once, and Collapse all sections folds them again. Addresses you enter carry forward. Once your primary address is saved, later addresses and your bank details open on the same country, and a remit-to address can be set to Same as main address instead of typed again.

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Drafting answers with AI

On a questionnaire request, Draft answers with AI fills in answers for you from the files you upload to the request and, unless you switch it off in the dialog, public information about your company.
  • Add at least one file first. Public information on its own is not enough to start.
  • Only unanswered questions are drafted. Anything you have typed is never overwritten.
  • Each drafted answer is marked AI draft with the files and pages it came from. Read it before you submit.
  • A question your files do not cover stays blank and is marked Requires an answer. Next steps through them.
  • You can keep working or leave the page while it runs. If you are signed in, you get an email when it finishes.
  • If drafting stops, the card says why and offers Try again.

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Uploading documents

Documents, spreadsheets, presentations, images, archives and emails, up to 100 MB each. Anything else is turned away with the list of what is accepted. A file you uploaded but have not sent can be removed; one already submitted against a request is your customer’s record and stays.

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When something looks wrong

  • A link lands on “this request is no longer available”: the link was mistyped, or the request has been withdrawn. Ask for a new one.
  • The portal says your customer has closed this portal: nobody removed you. Links they already sent still work, and asking for access will not bring it back.
  • You cannot see a request a colleague mentions: it may be confidential and limited to named people. Ask your owner.